NEWTON SCHOOL COMMITTEE

MINUTES OF REGULAR & BUDGET MEETING, MARCH 13, 2006

EDUCATION CENTER, FRAZIER ROOM, 7:30 P.M.

 

PRESENT:   Chairperson Dori Zaleznik, Vice-Chairperson Marc Laredo, Gail Glick, Susan Heyman, Anne Larner, Reenie Murphy, Claire Sokoloff, Jonathan Yeo, Mayor David Cohen, Superintendent Jeffrey Young, Tim Smiley, student representative – Newton South High School

 

ABSENT:      student representative – Newton North High School

 

OPEN SESSION

 

            MOTION:       At 5:58 p.m., it was moved, by roll call vote,

                                    to convene in executive session for the purpose

of discussing matters related to collective

bargaining.  If passed, the Committee will

reconvene in open session at 7:30 p.m.

 

                                    (Laredo - Heyman)

 

                                            7 – 0 – 2

 

      Absent for vote:  Sokoloff, Mayor Cohen

 

Roll call vote by ward:

 

Ward l, “yes” (Glick); Ward ll, “yes” (Murphy); Ward lll, “yes” (Larner); Ward lV, “yes” (Yeo); Ward V, “yes” (Heyman); Ward Vl, absent for vote (Sokoloff); Ward Vll, “yes” (Laredo); Ward Vlll, “yes” (Zaleznik), Mayor Cohen, absent for vote

 

CALL TO ORDER

 

Chairperson Dori Zaleznik called the meeting to order at 7:40 p.m.

 

PUBLIC COMMENT

 

Ely Goldberg, senior at Newton North, related some students’ personal experiences about the impact of large class sizes, such as teachers taking longer to return assignments, waiting in long lines for extra help, groups of five students sharing a lab so that not everyone gets hands-on experience, students having to self-grade quizzes, sitting on the floor because of insufficient numbers of desks, lack of opportunity to participate in class discussions, and rarely getting called on or receiving sufficient personal attention.

 

Jennie Leland, junior at Newton South, presented similar comments from students at her school, such as fear of speaking up in large classes, inability to make an appointment to get extra help because too many students are doing the same, not enough desks in a classroom so that students are sitting on the floor, confusion around assignments, and no time to ask questions.

 

Jan Lewis, speech & language pathologist at Williams Elementary School, advocated for reinstatement of the part-time position of the Chairperson of the Speech and Language Department.  It is very important to have this person heading their department.  She evaluates nearly 30 speech & language pathologists and insures that they are in compliance with the stringent state and federal regulations.  She has helped to cultivate and maintain an active partnership with leading graduate schools and their department has an excellent reputation at these institutions because of her work.  She has saved the system a great deal of money by avoiding costs associated with mediation, private therapists and outside placements, by careful planning and matching appropriate staff with students’ needs.  Finally, she has allowed them to remain on the cutting edge in their field.


George White, advisor for the Newton South Denebola newspaper, announced that their publication was awarded the Massachusetts Press Association Award for general excellence at the Suffolk University Greater Boston Journalism contest last week.  This award is given by working journalists.  No newspaper has taken this award more than twice and he is pleased to announce that this is the seventh year that
Denebola has been so honored.  He introduced the new staff for next year:  Hisham Bedri, Co-editor in Chief, Elizabeth Pezza, Co-editor in Chief, and Michael Gordon, Managing Editor.

 

Vivian Zeizel, President of the Mason-Rice after school program, asked the Committee to consider the ramifications that an increase in the per child user fee will have on the programs.  While a cursory look may make it appear to be minor, these families have already experienced tuition increases due to 1.) increased health insurance costs, 2.) increase in demand for financial assistance as a result of the reduction of other financial aid resources, and 3.) salary increases for staff to stay competitive.  After-school programs are non-profits that serve approximately 1/3 of all elementary school age children.  Mason-Rice alone serves 30% of its student body.  Taxpayers can see the value in the fact that public schools are not sitting idle after the school day ends, but are vibrant and safe places for children. 

 

Marc Kaufman, Co-chairperson of the Newton North School Council, requested that the reduction of faculty positions at the high schools be reconsidered.  The impact of these cuts will mean higher class sizes, especially in the majority of curriculum I and honors classes.  The core teaching subjects, except for English, are already approaching an average of 25 before the cuts are even instituted.  This is also going to result in fewer opportunities for students and longer waits for extra help.  Finally, fewer teachers and larger classes raise serious questions about safety and security.

 

Sue Rosenbaum, Co-chairperson of the Newton South School Council, talked about the joint meeting between the School Councils and PTSO’s of both high schools held earlier this month to discuss the impact of the budget cuts.  They heard from parents, staff, and students at this meeting and it was the student voices that were most telling as they explained what it is like to try to learn in large classes.  Although some additional staff is being transferred from Newton North to Newton South to make for a more equitable situation, the cut of 7.4 full-time equivalences (FTEs) will minimize the gain for Newton South and maximize the loss for Newton North.  Both schools will have 23% of their classes over 25 students, which is 8% over the School Committee’s target goal.  Cutting staff often leads to limiting or eliminating electives causing more students to sign up for fewer classes.  They simply will not be able to meet the needs of all students.  Those interested in technical vocation will be hit especially hard and these type of courses are actually smaller learning communities (SLCs) in every respect. 

 

Liz Richardson, Waban, talked about the need for more supports for struggling students at Newton South, but not at a cost to Newton North.  While they applaud the School Committee’s efforts to keep class sizes small at the elementary and middle schools, the high schools should not have to suffer the consequences.  Classes over 25 or more students at Newton South have increased from 11% in 2002-2003 to 19% in 2004-2005 and 34% this year.  At the beginning of this school year, 40% of classes in the five major subjects were at 25 or more students.  While lowering this percentage to 23% is vastly better for their school, it represents an increase to Newton North.  Each FTE at the high school level goes a long way.  Last fall the addition of 1.0 FTE lowered the percentage of classes of 25 or more from 40% to 34%.  One FTE creates 16 additional blocks per week.  They urge the Committee to preserve enough staff so that no more than 20% of classes have more than 25 students. 

 

Rita Sheinker, Family & Consumer Science teacher at Newton North, addressed the Committee regarding her concern about the cut in this program that has been in place for 30 years.  This is a true SLC in that they serve a diverse group of students who may not otherwise feel that they fit in the school and it prepares them for the future.  The program covers everything from health issues to nutrition, cuisine, fashion design and how to manage finances.  Not all students are going to go on to become doctors and lawyers, but with these types of programs and supports they can go on to lead extremely productive and successful lives.  So much of the hands-on courses have been lost over the years, such as auto body and electronics, and this will create yet another huge gap for students. 

 

Emily Prenner, Waban, talked about the fact that Chapter 70 aid in Massachusetts has decreased by 10.5% from FY02 to FY06.  They now rank 34 out of 50 in education spending as a percentage of personal income.  They cannot continue to ask school systems to do more with less.  As a member of Stand for Children, an organization working to bring these issues to the forefront, she urged people to join them at the rally on the State House on 4/26 to demand restoration of state aid to public schools to 2002 levels adjusting for inflation and enrollment. 

 

Christine Caruso, West Newton, a 2003 graduate of Newton North, talked about how she would not have graduated had it not been for the Family & Consumer Science class.  This class is becoming increasingly popular because students learn so much and can find their niche.  She worries that cutting this could result in other students not finding that special place that is necessary to make it through high school.  She took what she learned from this course and decided to major in fashion in college.  Without the class she would never have pursued that avenue.

 

Xueming Wu, Chairman of the Board of the Newton Chinese Language School, talked about the hardship an increase in use of school buildings fees will cause their organization, which is a non-profit whose sole income is supported by student tuitions.  They have been in Newton for 40 years and have developed strong relationships with the schools and the City.  The program has grown into a regional model school.  He hopes they will reconsider the fee increase.

 

David Koven, Oak Hill Middle School parent, talked about the success his son has had as a result of the excellent special education program in Newton.  They use private tutoring to augment the school services and structure their family life so that one parent is at home to help with homework every afternoon.  Like many parents whose children are on Individual Education Plans (IEPs), they understand that the system cannot do it all and so they meet them half way.  However, they cannot be in the classroom, which is where most of the learning occurs.  The integrated program at Oak Hill has been a tremendous benefit, as were the supports his son received at Zervas Elementary School.  The system is working for him and helping him move successfully through the grades so that he can someday become a productive member of society.  The change in this program for next year is not going to be able to meet students’ needs and it will be detrimental to their efforts to bring students back into the system from private placements.

 

Toby Richard, high school parent, expressed concern about the cuts to the special education program, whose children are most vulnerable.  More students are being mainstreamed into the regular classroom without the teacher necessarily being prepared to deal with the various needs.  Students in curriculum II classes require more attention and cannot be served well in the larger classes and he fears these decisions will sacrifice their progress and perhaps put them at risk in passing the Massachusetts Comprehensive Assessment System (MCAS) exam.  Fewer electives will be available and more students will not be in classrooms, which is a safety and security issue.

 

Rich Parker, Oak Hill parent, talked about his daughter who was born with a severe brain infection that could have resulted in her never having the ability to

walk or talk.  However, fortunately she is doing both today and is a happy and productive child.  This would not have occurred had it not been for the services she has received in this system since kindergarten.  He would never want to see regular and special education pitted against one another because every child is important.  The investment made in special education programs has an enormous payoff that cannot be counted in dollars only.

 

Geoffrey Epstein, Newton, talked about the viable service that the after-school programs provide to the school system.  Having served as the President of the Underwood after-school program, he understands firsthand the budget deficits they face.  While on the surface the increase may seem small, it can completely counteract the fundraising that is in place to bridge these deficits.  In relation to the size of the school budget, it seems like a pittance of savings matched against the services offered.  One area he suggested they look at carefully is the teacher salary account.  During the recession salary increases for the after-school programs were held to 3%-4% while salaries for teacher were in the 5%-6% range.  He would suggest less money be spent on computers by reducing the maintenance budget for hardware and eliminating the $18,000 line item for summer interns in the Information Technology budget and give that funding to the cuts in art and music.

 

Walia Dungan, West Newton, spoke in support of the Family & Consumer Science course that her daughter participates in and the self-esteem and confidence instilled in her by the teacher.  She hopes this program can be retained.

 

STUDENT REPRESENTATIVES’ DISCUSSION

 

None.

 

RECOGNITIONS

 

The following students were acknowledged for being selected as National Merit Scholarship finalists:

 

Newton North High School:  Madeleine Abromowitz, Jacob Auchincloss, Loren Chen, Gabriel Daly, Liora Goldensher, Benjamin Gurvis, Stephanie Kaplan Benjamin Landau-Taylor, Eric Messinger, Jason Sullivan, Anne Triest, Daniel Waldinger, Michaela Yule

 

Newton South High School:  Jared Arnold, Andrew Brody, Igor Dombrovsky, Benjamin Gifford, Jesse Gubb, Samuel Michel, Sy Chotz, Lily Silverstein, Leigh Soares         

 

APPROVAL OF SCHOOL COMMITTEE MEETING MINUTES

 

The following corrections were noted to the minutes of 1/9/06:  page 11, 4th #:  “board” should read “broad” and page 14, 3rd #:  “Brenda Healy” should read “Pat Kelly.”

 

            MOTION:       It was moved to approve the School Committee

                                    regular meeting minutes of 1/9/06, as amended,

and executive session meeting minutes of 1/23/06.

 

                                                                        (Larner – Glick)

 

                                                                           unanimous

 

REPORTS

 

SUPERINTENDENT’S PERSONNEL REPORT

 

There were no questions on the report.

 

FY06 BUDGET UPDATE

 

Jeff Young reminded the Committee that they have approved and instituted a $300,000 spending freeze through the rest of this fiscal year.  The update shows where they anticipate achieving the savings. 

 

OPERATIONS STATUS REPORT

 

Jeff Young pointed out that they are running into some problems in the charter maintenance account, where the repair orders to address heating issues have been multiplying. 

 

Marc Laredo asked about the status of the energy audits.

 

Michael Cronin, Chief of Operations, provided the Committee with a summary of the audits and is sending the full report electronically. 

 

Dori Zaleznik pointed out the 123 HVAC work orders in February and asked what those entailed.

 

Mike Cronin will be glad to provide more detail on those work orders for the Committee. 

 

Susie Heyman requested information on the cost of overtime for city personnel to work in the buildings after 3:00 p.m.

 

Mike Cronin will be happy to provide that information.

 

HIGH SCHOOL BUILDING PROJECT UPDATE

 

Jeff Young mentioned that progress continues to be made at Newton South although at a slower pace than they would like.  The architect and design team have been busy meeting with staff at Newton North to talk about their building and he will be attending a faculty meeting this week on teacher work space.

 

Heidi Black, Administrator of High School Construction & Strategic Planning, added that they have nearly completed the schematic design meetings and will shortly move into the next phase of design development.  Currently they are focusing on appropriate adjacencies for programs and then will move into the more detailed classroom needs, such as location of light switches, data drops, furniture, etc.  Faculty members have been instrumental in these discussions.

 

Dori Zaleznik asked about the report on the commissioning at Newton South.

 

Heidi Black replied that the document is currently with the Law Department.

 

SPECIAL EDUCATION UPDATE

 

Jeff Young noted that this monthly report remains relatively stable, with a slight increase in contracted services, which illustrates how the needs of students evolve over the course of the year. 

 

ACTION ITEMS

 

FURTHER DISCUSSION/VOTE ON USE OF SCHOOL BUILDINGS FEES

 

Anne Larner began the discussion by noting that tonight the Use of School Buildings Subcommittee is looking for the full Committee to vote on their recommendations for an increase in the basic hourly fees, as well as an increase in the per child hour charge for the after school programs.  The basic fees have not been raised in five years, while during that same timeframe custodial and utility costs have increased.  The increase for the after-school programs was a much more difficult recommendation to make because of the relationship the system has had with these programs over the years and the important role they play.  However, it was their responsibility to review all areas where fees are charged.  Even though the proposal doubles the fees, it still only brings it closer to the actual marginal cost and they believe it is a fair share toward the costs associated with the use of the buildings.  Unfortunately the fees have not been reviewed on a regular basis and increased to keep pace, so it seems a steep jump to do it all at once.

 

            MOTION:       It was moved to approve the recommendations of the

Use of School Buildings Subcommittee regarding

increased fees as outlined on the 2/23/06 memorandum:

 

·                                                                                Increase the basis hourly use of school buildings fees by 31%

·                                                                                No increase in rental fees for C permits

·                                                                                Increase fees for after-school care programs to .34¢/kid hour

                                                                        (Larner – Heyman)

 

Discussion:

 

Susie Heyman commented that while she seconded the motion it is with a lot of discomfort because of the value of these programs for Newton’s children.

 

Marc Laredo thanked the Subcommittee, which took on a difficult task.  He will support the recommendations even though he shares the discomfort expressed by Susie.  However, in this fiscal climate they have to act in a prudent fashion.  This should in no way appear as if the Committee is reneging on its support of these important and critical programs.

 

Reenie Murphy will also support the motion and would like to review the fees on an annual basis so that they do not end up in a similar position.

 

Dori Zaleznik noted that it was unfortunate that they had a turnover on the Subcommittee, but the new members have stepped up to the plate and done a yeoman’s amount of work in a very short timeframe.  By addressing this now, they are able to notify people in a timely fashion so that this does not come as a surprise to users who need to make their own program plans.  Part of the problem is the fact that five years has elapsed since these fees have been reviewed and during that time costs have skyrocketed.  She agrees that they need to review these on a more consistent basis.  The fact that the fees being proposed are in the middle vs. the highest of what the formula could bear attests to their desire to be fair and supportive while at the same time recouping costs.

 

Claire Sokoloff admitted that this is a gut-wrenching decision because of the commitment to the after-school programs.  However, it is their fiduciary responsibility

to make sure costs are being at least partially covered.  She hopes this will not result in any rift between the school department and these programs.  They need to make sure they work together as partners to preserve this relationship and as they work on other critical issues, such as space.

 

Vote on motion to increase fees:                       unanimous

 

Anne Larner next brought up the subject of a group that has been receiving special rental fee rates.  In the review of all of the user fees, four anomalies were found that for some reason were receiving special rates not approved by the School Committee:  Newton Chinese Language School, Newton Cantonese School, Korean School of New England, and Massachusetts Chinese School.  These schools use a great deal of space in the buildings on weekends and are receiving a 93% discount.  The Subcommittee is recommending doubling their fee, which would still give them a substantial discount (86%) and then review this entire category again next year.  In fairness to other users, the fee for these four schools was so out of line that they felt this increase necessary.

 

The last issue she raised was the directive to look at the possibility of a surcharge for air-conditioning for summer use of buildings.  Their recommendation is to raise the consciousness of the school system itself in terms of how they use buildings and place programs so that they are steering workshops, conferences, and meetings to the most energy efficient buildings. They are recommending that the administration begin to have conversations around taking this into the planning process.  There are also recommendations from the consultants that by investing in some relatively inexpensive, short-term solutions at Day and North they can provide air-conditioning to staff who are in the buildings all summer, but also operate the rest of the building more efficiently by lowering the cooling systems levels in empty classrooms and directing programs to the more efficient Newton South.  An investment of approximately $7,000 - $10,000 at Newton North could result in an $80,000 a month savings.  The Subcommittee will be prepared to return at the next meeting with a more specific proposal around air-conditioning charges to be phased in starting 7/1/06, as well as to further discuss and vote on the increase for the four groups who had been receiving special rates.

 

DISCUSSION ITEMS

 

FY07 BUDGET DISCUSSION

 

Special Education (SPED)

 

Jeff Young began tonight’s budget discussion in this area by noting that SPED will experience cuts just like every other area in the budget, not because anyone wants to do this, but because they are necessary to meet the gap.  They are diligently making sure that any program changes that will be proposed will still enable the system to comply with the requirements of students’ IEPs.  While they are proud of their decision making process they are not happy with the decisions that have had to be made.

 

Marc Laredo asked why there is a 10% increase in the inclusion facilitator line item when the staffing does not appear to be increasing.

 

Sandra Guryan, Assistant Superintendent of Business, Finance & Planning, explained that the ’07 budget reflects the appropriate amount for the 6.3 FTEs.  It was the FY06 budget that was understated due to some vacancies where the dollars had not been transferred before the budget book was printed.  As the vacancies were filled, the budget was adjusted by transferring funds between SPED accounts, but it did not make the publication.  Tonight’s budget update provides more detail.  The actual percentage increase in this line item is approximately 3%.

 

Reenie Murphy would like to hear more about contracted services and whether they might have the expertise in-house to be able to bring some of these services into the system rather than paying outside professionals.

 

Margie Daniels, Assistant Superintendent for Pupil Services, stated that they were able to add a .5 autism specialist in last year’s budget and with grant funding they have been able to bring that to full-time.  This person will actually be looking at contracted services, particularly for students on the autism spectrum, where they spend a large amount of money, to see if there are any efficiencies or ways to consolidate without having the program suffer.  It is premature to make any recommendations for this area.

 

Susie Heyman asked for an overview of the changes in the SPED area and the thought-process behind the decision-making.

 

Margie Daniels stated that the Pupil Services budget is 6.1% above FY06 and over 50% of that is contractual increases because they are so staff-intensive in this area.  Thirty-five percent of the total increase in the FY07 budget is in this department.  They began the process with the directive of seeking efficiencies and cost saving measures that would still provide the same high quality programs and services for students.  While she cannot state for certain at this point that they will be of equal quality, they certainly will comply with all state and federal regulations and mandates. 

 

Increases were necessary in the medical supplies and repair and maintenance areas, as more medically fragile children enter the system.  Out-of-district tuitions, transportation, and contract services are other areas that are seeing an increase.  In programs there were some additions that they felt were necessary, such as the creation of the integrated kindergarten program for students on the autism spectrum, which is modeled after the Angier and Memorial-Spaulding programs, with the location yet to be determined.  They also plan to expand the learning disabilities program at Oak Hill from 6th to 7th grade and hope to bring some students back from out-of-district placements for participation in this program.  They are expanding the Applied Behavioral Analysis (ABA) program into the high schools next year to follow specific students and will be expanding the integrated program at South, which will have 25 students entering from grade 8 and only a small number leaving. 

 

As for reductions, there will be a cut of 14.5 FTE SPED teachers (5.0 elementary, 6.5 middle schools and 3.0 high schools), which could include inclusion facilitators.  They are also recommending a .5 FTE reduction of a school psychologist at the middle school level, a .5 FTE reduction of the Assistant SPED Head at Newton North, of which there is no equivalent at Newton South, a .4 FTE reduction of the speech and language therapy coordinator, and a 1.0 FTE reduction in guidance counseling at the high school level.

 

Jonathan Yeo asked if she could elaborate on bringing the Bigelow integrated model to the other middle schools.

 

Margie Daniels explained that at Bigelow there is one integrated teacher for the three grades who writes the IEPs, does evaluations and selects the specialized equipment.  She has a number of teaching assistants working under her direction to carry out the program.  The other middle schools have an integrated teacher at each grade level.  Replicating the model at these schools means reducing the number of teachers.

 

Claire Sokoloff stated that the schools are different sizes, with Bigelow being the smallest, and wondered if there will be an issue in trying to replicate this model at the larger schools.

 

Margie Daniels stated that the very nature of SPED programs requires flexibility.  Staffing patterns can change depending upon the numbers and needs of students, so they are prepared to do some shifting if necessary.

 

Jeff Young added that while there is some room for fluidity it is very limited and this is an extremely tight budget.  It is possible that they could run a deficit and may have to cut in another area, so he does not want people to have the impression that there is a large pool of money available to allow for a lot of flexibility.  This is an experiment that has a risk component. 

 

Dori Zaleznik asked if the kindergarten integrated program is different from the elementary integrated programs.

 

Margie Daniels replied that the structure of the program will basically be the same in that they will have a regular and special education teacher in the classroom.  The difference would be that there will be a greater emphasis on pragmatic language and social development and they will probably have a behavioral therapist vs. a regular aide.  While this is a pilot program, they do envision it possibly extending to first and second grades in the future.  The goal is to provide a preventative program with an early childhood emphasis.  The kindergarten schedule will also accommodate this program excellently in that the long days with half the class will be a good opportunity to facilitate smaller group work that can focus on these needs.

 

Gail Glick asked, for the benefit of the public, if she could explain pragmatic language.

 

Margie Daniels responded that pragmatic language is everyday conversation having to do with social development, which children on the autism spectrum do not naturally develop.  They need practice in what other children pick up easily and naturally.  Some of the tools used are script form and social stories with structure in how to interact.

 

Marc Laredo asked if there are ways to lower the costs of outside consultants without sacrificing the quality of the programs, such as putting things out to bid or shopping around for better prices.

 

Margie Daniels stated that they are always looking for cost efficiencies in this area.  One of the difficulties they face is the shortage of specialists in the field of autism and the number of students presenting on the spectrum.  They always look at the fiscal side of things but with programs that rely on good, qualified consultants who are in short supply they do not have much leeway.  Another factor that comes into play is the focus this year on getting students back from outside placements and that often requires certain types of services.  It is their hope that the new autism specialist position will be helpful in coming up with some strategies to reduce the budget.

 

Jonathan Yeo expressed concern about the cuts in staffing, particularly the inclusion facilitators.  He asked about the decision-making process around how to choose where to take these cuts and whether they would be eliminating full positions or spreading it out.

 

Margie Daniels replied that they are struggling with these decisions. They will be looking at a variety of things, such as the needs of students, school schedules, distribution and class size, and enrollment data.  They also have to review the range of expertise among the SPED staff.

 

Susie Heyman commented that in reviewing the Budget Guidelines, the administration has done exactly as asked.  Now that they are beginning to understand the impact, it is the School Committee’s responsibility to discuss these decisions and decide whether this is what they still want.

 

Reenie Murphy stated that there may have been more questions about the Bigelow program had the Committee not had the opportunity to visit the school today and meet with the teachers who gave them good feedback.

 

Margie Daniels stated that they would not be recommending replicating the Bigelow model if they did not feel positive about that step.  However, they are mindful that Bigelow is the smallest school and will be proceeding cautiously and be prepared to add staff if needed.

 

Jeff Young added that if the Committee approves these recommendations, they will be reporting back on the Bigelow program at various times throughout the year because it is not so much a risk in terms of compliance but rather from the perspective of keeping it an excellent program and that is not something they are willing to sacrifice.

 

English Language Learners (ELL)

 

Margie Daniels noted that this area remains status quo.

 

Anne Larner asked if there are any concerns or issues about the change in laws around this area.

 

Margie Daniels stated that her greatest concern has to do with training mandates for regular education teachers who have students in the classroom whose first language is not English.  Students are spread out across the system vs. being clustered, which is a good model, but causes compliance issues that they need to address.  While they have made some strides in the right direction, they still have a way to go to get all teachers trained.  The mandated training is five full days.  In a less difficult budget year she would have recommended an increase for this purpose.  Next year there will be a compliance audit and this is an area of concern.

 

Curriculum & Instruction

 

Carolyn Wyatt, Assistant Superintendent for Curriculum & Instruction, provided an overview of the Curriculum & Instruction area.  They are proposing a change in the mentor program from a two to one year process.  In every year since she has been in Newton they have had 100-130 new and returning staff to the district.  This has been a vital and growing program so this will be a great loss. There is also a mandate of 50 hours of additional professional development mentoring for re-licensure which they have been working on folding into the mentoring program as it currently exists.  Unfortunately, they will have to modify that effort. 

 

Dori Zaleznik asked if the critical friends groups (CFGs), which are a large component of the SLC grant, could step in to fill some of the void in this area.

 

Carolyn Wyatt replied that peer collaboration is one of the elements of CFGs, but it is not the same as professional nurturing one-on-one.  CFGs involve staff meeting together to discuss how and what students are learning and best teaching practices.  Fortunately METCO has been willing to pick up some of the funding in this area, so they will continue to capitalize on this collaborative work.

 

Jeff Young mentioned that CFGs may have an impact in some indirect “byproduct” way but they do not replace the mentoring program.

 

Dori Zaleznik suggesting thinking about arranging some of these groups in a way that joins experience and inexperienced teachers, in order to foster professional development.

 

Jeff Young agreed.  In a time of limited resources they should review all structures and supports.

 

Gail Glick asked if the cut in the mentor program has implications regarding compliance issues.

 

Carolyn Wyatt stated that they will not be out of compliance.  However, they will have to think about other ways to support staff who need recertification and re-licensure within the work day and within the professional development opportunities that have been cut. 

 

Gail Glick asked if this means that teachers will have to pay for their own professional development.

 

Carolyn Wyatt replied that by law school systems are required to provide the opportunities at no cost, so while teachers may do some of this on their own, that does not relieve the system of its responsibilities.

 

Paul Stein added that the 50 hour requirement is only for teachers going from their initial to professional certification rather than for re-licensure.  While the full 100+ teachers will not require this, at this point they do not have the exact numbers.  They are beginning to have conversations around whether they can provide something for them centrally and/or create a plan in the first year mentoring program for the second year.

 

Carolyn Wyatt talked about the cut to the early childhood coordinator and its impact on the literacy initiative.  What they believe will be lost is the consistent monitoring of the new assessment system that has been put in place for the primary grades and the ability to track and monitor the reading capability of students.  There will be less time to spend on dedicating approaches to early intervention.  There will be less professional development and less supervision of the early intervention aides.

 

Marc Laredo expressed some confusion where the budget shows a .5 cut in this area but then shows replacement funding from the kindergarten grant.

 

Carolyn Wyatt explained that the kindergarten grant is K-1 funding and those responsibilities fall under the Assistant Director for Curriculum & Instruction.  The services they are losing reflect K-3.

 

Jeff Young suggested that it might be helpful if the administration prepares a spreadsheet showing what is in place this year, how it is funded, what will be in place next year, and how that will be paid.  

 

Carolyn Wyatt mentioned that the reduction in professional development will, in turn, mean the reduction of a secretarial position that supports that work and realignment of the services of the remaining secretaries in that department.

 

Jeff Young added that his office will also experience another .5 secretarial cut.

 

Carolyn Wyatt stated that the last cut in her area is $47,500 in instructional materials, which will slow their ability to continue to revise, upgrade and align the curriculum to the State Standards.  It will mean less support for teachers as they try to become familiar with new curriculum, so it will take a longer time to achieve what might have been accomplished in one year.

 

Jeff Young added that the goals remain the same in this area, but will take longer to accomplish because there is a whole training component germane to its success.

 

Reenie Murphy asked about textbooks on CDs.

 

Carolyn Wyatt replied that this is something that they reviewed but realized that it would require additional funding and a stronger infrastructure.  While some of the software companies are developing virtual texts, they are still evolving.  However, they will continue to stay abreast of the progress in this area, since it is a growing movement and they may be able to capitalize on it in the future.  They are planning an on-line course for some teachers and they will be reviewing that pilot to see if it could result in long-term cost-savings.  

 

VOTE TO APPROVE GRANT

 

MOTION:       It was moved to accept the grant totaling $16,498 (Vocational Technical Education Program Alignment Project), as outlined in the memorandum of 3/7/06.

 

                                                (Heyman – Murphy)

 

                                                       8 - 0 – 1

 

                                    Absent for vote:  Mayor Cohen

 

 

 

 

 

VOTE TO ACCEPT DONATIONS

 

MOTION:       It was moved to accept the two anonymous donations of $1,500 and $1,000 to support special area teachers and service providers and to purchase equipment for the

sensory integration room at Underwood Elementary

School, as outlined in the 3/3/06 memorandum.

 

                                                                        (Yeo – Glick)

 

                                                                             8 – 0 – 1

 

                                                            Absent for vote:  Mayor Cohen

 

COMMUNICATIONS

 

Dori Zaleznik announced a special meeting tomorrow evening at Oak Hill, at 7:00 p.m., to hear the presentation of the Gibson Management Study report.

 

PUBLIC COMMENT

 

There were no members of the public who wished to address the Committee at this time.

 

ADJOURNMENT

 

The meeting adjourned at 10:10 p.m.