MINUTES
OF REGULAR MEETING, APRIL 11, 2005
PRESENT: Chairperson
Anne Larner, Vice-Chairperson Dori Zaleznik,
Gail Glick, Susan Heyman, Patricia Kellogg, Marc
Laredo,
Nancy
Levine, Reenie Murphy, Mayor David Cohen,
Superintendent
Jeffrey Young, Charlie Heidlage – student
representative
–
ABSENT: student
representative –
OPEN SESSION
MOTION: At 6:15 p.m.,
it was moved, by roll call vote, to convene in
executive
session for the purpose of discussing issues
related
to collective bargaining. If passed,
the Committee
will
reconvene in open session at 7:30 p.m.
(Heyman - Levine)
unanimous
Ward I, “yes” (Glick);
Ward II, “yes” (Murphy); Ward III, “yes” (Larner); Ward IV, “yes” (Levine);
Ward V, “yes” (Heyman); Ward VI, “yes” (Kellogg); Ward VII, “yes” (
CALL TO ORDER
Chairperson Anne Larner
called the meeting to order at 7:30 p.m.
LEGISLATIVE DELEGATION
Chairperson Anne Larner
welcomed the legislators and commented that
She then began the
presentation on the financial situation
Jeff Young thanked Ms.
Larner for her excellent introduction and overview of the financial issues facing
The first area was
around class size, in which their goal was to keep the average class size
around 20 and attempt to have no classes over 24 at the elementary level. In the middle schools they were aiming to
have team sizes of 88, which translates to class sizes of approximately 22 in
the four major subjects. At the high
schools, their goal was to reduce the number of classes with more than 25
students to approximately 15%.
The second standard
dealt with programs that they identified as needing increased support, such as
the literacy initiative, professional development, and world language.
The third area was technology,
in which they wanted to be sure that they were up to par with the State
standards of 5:1 student/computer ratio and to have the infrastructure and
support necessary to run the system efficiently and effectively. In addition, staff must be trained to use the
technology and the libraries should be fully automated.
The fourth standard had
to do with the need for supplies and materials, particularly textbooks, in
order to catch up to standards in comparable communities.
The fifth goal was
around building maintenance and repair, in which they should be expending 2% of
the previous year’s operating budget.
There are 22 buildings that require a lot of support to be maintained,
repaired, and cleaned.
The final standard
addressed support staff and the necessity to have sufficient numbers to assist
teachers in their daily work.
The fiscal situation
they have faced since the infusion of funding from the override has forced them
to retreat and lose pace in these areas.
At this point the
Chairperson opened the floor to the Committee for questions or comments they
might have for the legislators.
Mayor Cohen noted that
tonight’s discussion is like “preaching to the choir” because Newton’s
legislators have done an extraordinary job of garnering local aid for this
community and being supportive advocates.
He asked if they could share any knowledge they might have about
additional funding in areas such as Chapter 70, METCO, transportation, Circuit
Breaker, or lottery money.
Representative Kay Kahn
thanked the Committee for the opportunity to attend tonight’s meeting to
discuss these important issues. She
raised her children in this community and her grandchildren are now entering
the Newton Public Schools, so she is extremely committed to doing as best she can
for this City. Clearly the Governor’s
budget is not adequate in terms of Chapter 70 aid and she hopes to lobby to
increase that amount. However, the
larger issue has to do with limited funds in general. The Governor remains interested in lowering
the tax rate, which is not going to help fund education.
Senator Cynthia Creem
also has put her children through this school system and her grandson will be
entering this year. She had requested a
position on the education committee but was not asked to serve. However, she remains committed to this
subject matter. The limited money that
Representative Kahn spoke of is a real issue.
The Senate attempted to change the method of funding last year so that
Representative Peter
Koutoujian noted that the State’s projected structural deficit for ’05 is $650
million dollars and ’06 is $910 million.
The three primary funding sources of the budget are health care (32%),
local aid and education (21%), and human services (18%). This delegation was able to save
Representative Ruth
Balser talked about the budget process to date.
They have been meeting with the Chairman of the Ways & Means to
outline their priorities, which are local aid and education. It is important to keep in mind that during
the 1990s they were experiencing the largest economic boom in the history of
the nation and revenue was rolling into the coffers. This coincided with the Time & Learning
legislation that required the State to equalize its commitment to education to
all communities, pouring billions of dollars into cities and towns. It was not that they felt they had completed
the job, but rather that the recession hit and the funding was no longer
there. During this time they took a
“Band-Aid” approach through stopping the rollback of taxes, freezing tax
deductions, increasing the tobacco tax, and drawing on reserves. They were pummeled in the media for these
decisions, but the cuts would have been far deeper had they not taken these
actions. While the economy appears to be
improving, it is important to remember that this does not mean they have a
surplus, but rather that the deficit will not be as great. The House remains committed to the METCO
program, as it has in years past, and she believes there maybe a slight
increase for transportation. She is less
optimistic than her colleagues about increased state aid, particularly given
the desire to correct the structural deficit by not using one time revenues as
they did last year. While she plans to
file an amendment to raise the income tax, she does not expect it to pass. Many of her colleagues are working to revive
the Governor’s package of closing corporate loopholes, which he backed off of
after taking heat from the business community and they will be opposing his
proposed tax cut. Finally, she has been
working with the Mayor around legislation that she has filed for her past three
terms to allow municipalities to offer exemptions to low and moderate income
seniors from any overrides of Proposition 2 1/2, which would eliminate some
tension around override attempts and make hem easier to pass.
Susie Heyman asked about
citizen input in this process.
Cynthia Creem stated
that they always welcome and encourage people to contact them about these
issues and rallies are also important ways to express public opinion.
Kay Kahn stated that
after the budget has been released Wednesday and they begin their amendment
process, it will be helpful to have people supporting their efforts. She also encouraged people to contact the
Governor’s office.
Ruth Balser stated that
if the House Ways & Means proposal does not include the original proposal
by the Governor to close the corporate loopholes, an amendment will be made to
bring that back to the floor. People can
advocate for this move because it will return approximately $80 million
dollars.
Cynthia Creem reminded
people that unlike the federal government, the State has to present a balanced
budget. The Governor has presented his,
the House will be presenting on Wednesday, and that will be followed by the
Senate’s in a few weeks – all of which will be different. The Conference Committee of the Senate and
House then work out the differences and send the Governor a mutually agreed
upon budget, which he then can approve or veto and the House and Senate in turn
can override. So, this is an ongoing
process and people need to continue to monitor it and keep informed. This community has been successful in the
past in lobbying for its priorities and she urged them to continue this effort with the new leadership.
Dori Zaleznik summarized
the questions posed by the public.
Several people asked about State reimbursement for transportation costs,
particularly around SPED, and if there is any potential for relief in this
area.
Anne Larner noted that
SPED transportation is not reimbursable as part of the Circuit Breaker
legislation.
Cynthia Creem commented
that many legislators are trying to get the various unfunded mandates funded,
but it goes back to the issue of insufficient revenue. Funding one area completely means less money
in another.
Ruth Balser commented
that there is a relationship in
Anne Larner stated that
because
Kay Kahn noted that the
federal government continues to give states less money each year and that is
not going to change given that billions of dollars that are going out of the
country for the war effort. This is why
the burden has come down on the shoulders of communities through property taxes.
Susie Heyman commented
that they can forever discuss why communities are not getting sufficient
funding. However, that does not change
the fact that this is the way it is and they need to try to figure out a
solution.
Cynthia Creem suggested
that they may want to propose some changes to how education is funded, as well
as how communities can get more revenue in general. The Mayor has been working with his
colleagues through the Massachusetts Municipal Association for supplemental
funding for snow and ice, as this was such a difficult winter. They also need to be thinking about ways to
improve the State’s economy, such as the bill around stem cell research, which
would encourage these businesses to locate to
Ruth Balser encouraged
the public to elect a Democratic Governor in the next election so that the Board
of Education will change to one that is more committed to public education vs.
privatization. The charter school
movement is draining public dollars from public schools. To date
Kay Khan talked about
reviewing other areas of the budget to see where money is being spent. One place where a great deal of funding is
going is prison incarcerations. She would
prefer to spend that on prison reform, which in the long run is going to cost
taxpayers less because there will be less recidivism. This money could then be used for public
education and other needed services, such as the health department. One area she is committed to is seeing that
all schools have full time nurses.
Cynthia
Creem mentioned that Senate Bill #345 was filed last year and is up for another
attempt to change how Chapter 70 funds are implemented, which would increase
aid to
Peter
Koutoujian presented a hard copy of the issues he is working on around
education, so that people can review that at their leisure.
PUBLIC COMMENT
There
were no members of the public who wished to address the Committee at this time.
STUDENT REPRESENTATIVES’
DISCUSSION
None.
RECOGNITIONS
Jeff
Young mentioned that today at
APPROVAL OF SCHOOL COMMITTEE
MEETING MINUTES
MOTION: It
was moved to approve the School Committee
meeting
minutes of 1/24/05.
(Zaleznik
– Heyman)
unanimous
REPORTS
UPDATE
ON SMALLER LEARNING COMMUNITIES (SLC)
Judith Malone Neville, Assistant Superintendent
of Schools, introduced members of the panel that are present this evening to
talk about their work in this area and answer any questions that Committee
members might pose. Last month several
of them traveled to
Michael Welch, Principal of Newton South High
School, talked about the $100,000 planning grant received two years ago that
allowed them to interview faculty for ideas, review needs, and formulate a
plan, so that this whole notion is embraced from the bottom up vs. top
down. One thing they learned in
Annie Leonard, Cochairperson of the SLC
Committee, talked about the commitment of time staff have given at faculty
meetings at their school to build support for this program and in getting
people actively involved in the effort.
At a meeting earlier this month they broke into sessions on the three
main areas of the grant initiative in which they are current piloting –
advisory program, ninth-grade teacher cluster, and CFG. In May they will focus on upper grade
interdisciplinary SLC.
Jessica Engel, member of the SLC advisory group,
stated that being a part of this program has been one of the best experiences
she has had in the past five years teaching at Newton South. Members meet one block a week with 10-15
freshmen and have an opportunity to connect, gain their trust, and create
activities that allow them to get to know the school better. This is an opportunity to separate from
teaching, learning, grading, and preparing for the future and to just have a
chance to breathe and unwind. Students
have told her that they feel like it is the only time they can be off guard and
have fun. While there is a purpose to
their work, it is not a set agenda, so it is an opportunity for exploration.
Deb Holman, Cochairperson of the SLC Committee,
spoke about the CFG, which are small groups of teachers that meet on a regular
basis. Six coaches were trained last
summer and another six in January and these people will be leaders of future
groups. The groups consist of 12-15
staff members, representing various departments. Discussions are structured around student
work, which allows for reflection on teaching and counseling practices. People have been extremely enthusiastic about
these cross-disciplinary opportunities.
Lisa Faden was one of the six faculty members
trained as a coach for the CFG. Their
discussions center around student work, teacher assignments, and the issues
educators face on a daily basis. Their
goal is to make the teaching practice transparent and to hold it up for
critical scrutiny by other educators. An
example is a science teacher bringing in samples of student products from an
assignment that did not go the way it was anticipated and the group would spend
the hour examining the work and helping the teacher to improve the
assignment. The sessions are structured
and supportive and teachers are willing to open up their practice to this
scrutiny because of the high quality feedback from trusted peers. This also builds understanding across
departments and everyone shares in owning the issues presented. It opens a window upon the classrooms that
had previously been missing and staff are very grateful.
Jennifer Huntington, Principal of Newton North
High School, noted that one of the most exciting things about this work is that
each high school has been able to model its own program and pilot ones that fit
within each community. They plan to be
working on some ninth-grade clusters next year and are very excited about the
opportunities.
Mike Welch feels that one of the most important
things in this work is the creation of a culture of professional
collaboration. This allows for
discussion about the craft of teaching in non-judgmental ways and opens up
classrooms for peer vs. supervisory evaluation.
Gail Glick asked how members are chosen for these
groups and how the work impacts their daily activities.
Deb Holman replied that all staff are invited to
join and participation is voluntary and based on availability during free
blocks.
Marc Laredo asked if they could envision what SLC
will look like in several years and whether this will require funding from the
school budget in order to sustain the programs, which are currently being
funded by grant money.
Mike Welch admitted that it is difficult to
predict what the future will look like, but they anticipate good connections
being established so that students feel they have a niche in the school and a
close relationship with an adult. He
envisions a ninth-grade experience characterized by a team of teachers that
collaborate around individual students and the students having an advisory
relationship with an adult. This of
course will mean providing staff time to collaborate, whether that be through
the scheduling process or a function of providing specific time for this
work. In terms of resources, he believes
the time aspect is paramount and will be their greatest challenge. Down the line they will also be looking at
SLC for the upper grades, which will play out in a very different approach. However, like the current work, it will
develop directly from the teaching staff.
Marc Laredo cautioned that they need to think
about the issue of sustainability. These
are very exciting opportunities and he would not want to see them go by the wayside
because of lack of funding.
Jeff Young agreed that this is an important thing
to keep in mind. When they began these
discussions a few years ago, it was thought that they would need approximately
$100,000 a year in terms of leadership and support once grant funding was
exhausted, which is quite minimal in the overall scheme. However, ongoing training will be necessary and it is
important to keep that in mind given that they have made some serious
reductions in the professional development area.
Jennifer Huntington commented that they have a
fabulous opportunity to think about ways that SLC can impact physical space as
they work toward designing a new high school.
There are some opportunities for non-traditional and creative concepts
to work on with the architects.
Nancy Levine asked about the makeup of the groups
in terms of experienced vs. less experienced staff.
Deb Holman replied that the groups seem to have
naturally fallen into a mixture of seasoned and new staff.
Carolyn Wyatt, Assistant Superintendent for
Curriculum & Instruction, noted that 25 teachers and administrators have
been trained. The ability to structure
conversations about students’ work with colleagues is very powerful and people are
experiencing great success.
Reenie Murphy noted that the high schools began
this project at the same time but Newton South seems to be implementing the
program faster.
Mike Welch stated that the schools were in
different places in terms of where they were with various aspects of the
plan. The CFG actually accelerated
faster at North, while South was ahead with the advisories. Both schools are feeding off the learning
experiences of the other. The grant was
written intentionally knowing that there were strengths in different areas at
each school. He commented on the
protocols that are part of the program in which all are included and everyone
has a voice. This is why the training of
the coaches is critical because they make sure the protocols are being
followed.
Nancy Levine asked how the budget cuts in
curriculum & instruction will impact their work in this area.
Jeff Young stated that while it is difficult to
know explicitly how this will play out, it will most likely curtail extending
the training beyond the high schools.
SUPERINTENDENT’S
PERSONNEL REPORT
There were no questions on the report.
Nick Parnell, Building Commissioner, announced
that next Thursday the Design Selection Committee will meet to review the
Request for Quotation (RFQ). He talked
about the new legislation and the changes it has brought to the process, which
now allows communities to pre-qualify not only the general contractor, but the
sub-trades as well. There is a lot of
new information in the legislation that is going to be beneficial and they are
studying it carefully in order to construct the best possible high school for
Dori Zaleznik noted that two potential advantages
of the new legislation are that it allows public buildings to be treated more
like private contracting and they are no longer at the whim of the lowest
bidder. This way they can select from
qualified firms, especially in the subcontracting area, and have more control
as the owner of the project. In
addition, she has heard that more contractors would be enticed to bid under the
new system.
Nick Parnell agreed with Dori’s
observations.
Dori Zaleznik added that the one downside is that
this is all new ground they are treading, so in some respects it is
experimental.
Nick Parnell stated that it cannot be worse than
the old system, in which the bidding process was so complex and basically luck
of the draw. In addition, they have had
legal advice from the Law Department throughout this process around the way
contracts will be structured under the new system, so he does not feel there
are many downsides.
Anne Larner asked Mr. Parnell to forward his
PowerPoint presentation to the Committee so that they can reference it for the
future.
OPERATIONS
STATUS REPORT
Jeff Young highlighted some of the major items in
the report, such as the custodial staff preparing for spring break cleanup and
completion of the refinishing of the gym floors.
FY05
BUDGET UPDATE
Jeff Young noted that this month’s report
reflects a positive balance of $5,000, which represents a change from last
month’s significant deficit. Four steps
were taken to address that issue without having to institute a spending
freeze: grant funding for instructional
materials, reduction in the unemployment forecast, savings in the SPED
out-of-district tuitions as a result of bringing more students back into the
system, and a reduction in equipment expenses.
Reenie Murphy commented on the $10,000 increase
in the SPED tuition.
Sandy Guryan stated that this increase has to do
with transportation requirements for four individual students.
Anne Larner commented that this clearly speaks to
the need for this to be part of the Circuit Breaker funding for reimbursement
to communities.
Jeff Young agreed and added that it is also an
indication of the volatility of this account.
Margie Daniels noted that there can be a variety
of situations which can impact SPED transportation costs and not tuitions.
Marc Laredo asked if the unemployment reduction
might be a precursor to what they can expect next year.
Sandy Guryan stated that they will be reviewing
this area and will submit the most up-to-date projection at the 5/23 School
Committee meeting.
SPECIAL
EDUCATION UPDATE
Reenie Murphy asked if they could address the
notion of building capacity within the system.
Margie Daniels explained that they are constantly
looking for both commonalties of disabilities and intensity of need for
services. If they find three students
with similar needs, it is usually less expensive to build a program in-district
vs. sending them out to private placements, so when this number is triggered
they review the services.
DISCUSSION
ITEMS
DISCUSSION
OF CAPITAL IMPROVEMENT PLAN
Susie Heyman admitted that this is one of their
most frustrating annual discussions because they are never able to make much
headway through the list of priorities.
Given the amount of funding that had to be spent on snow plowing, this
was a particularly difficult year in which the schools received very little
funding for the buildings. She asked
about the status of the windows for
Michael Cronin, Chief of Operations, stated that
the Board of Aldermen approved the School Committee request last year for
$300,000 for the design fee for this project.
Unfortunately, the bid for the services came back at double the amount
and the money was simply not available to move forward. Each year priorities shift on the list
because of emergency situations and, as indicated in the material in tonight’s
packet, there are three buildings in need of boilers.
Anne Larner noted that if they were able to
address the first six items on the list, this would have a positive impact on
utility costs.
Marc Laredo asked if there had been any
discussion with utility companies regarding assistance in funding replacement
equipment.
Mike Cronin stated that there are programs
available that they are exploring to help implement energy management
systems. The utility companies will pay
for the installation costs to manage the new system, but the City must first purchase
the equipment.
Marc Laredo asked if there had been any
discussions with other commercial property managers as to how they are dealing
with these issues.
Mike Cronin responded that real estate in the
private sector is very different than that in the public realm. They have talked with other communities and
found that some use different funding structures. He has some real concerns about the heating
issues if the boilers in the two schools that are only operating on one unit
malfunction.
Anne Larner commented that financing in this area
is totally unpredictable from year to year and they need to have discussions
with the Mayor’s office to see if they can explore different methods of
funding.
Marc Laredo concurred and noted that this is a
potential disaster waiting to happen.
ACTION
ITEMS
VOTE
TO APPROVE GRANTS
MOTION: It
was moved to accept the two grants totaling
$54,989,
as outlined in the 4/6/05 memorandum.
Discussion:
Dori Zaleznik wondered
if the Secondary School Reading Program grant will supplement the cut that was
made in the literacy specialists at the middle schools.
Jeff Young indicated
that it would mitigate some of the impact of the cuts, but it is not a
substitute.
(Heyman
– Zaleznik)
unanimous
COMMUNICATIONS
None.
PUBLIC COMMENT
Ezra Abrams, Peirce parent, suggested
investigating the possibility of exploring the legalities around a private loan
for building infrastructure, such as replacement of boilers, as there are many
parents in their community who would be willing to offer such a funding
mechanism. There has been a lot of talk
in the community about the City’s inability to manage the construction
processes and building maintenance. The
current high school is a relatively new building and yet non-functional and the
public input and communication process regarding the new high school was a
public relations disaster. He hopes they
will consider this as they move forward.
ADJOURNMENT
The meeting was adjourned at 10:15 p.m.